To organise your Canva account, create clear folders in Projects, star the designs and folders you use most, name designs consistently, use search and filters to find things, and clear out old designs regularly. Deleted designs stay in Trash for 30 days.
- Create folders from Projects, and move designs into them.
- Star your most-used designs and folders so they sit in your sidebar.
- Name designs consistently so search finds them.
- Search and filter your Projects instead of scrolling.
- Clear out old designs monthly. Trash keeps them for 30 days.
Open your Canva homepage right now. How many designs are called “Untitled design”? If the number made you wince, you’re in the right place.
A messy Canva account isn’t a character flaw. It’s what happens when you design quickly for a year. But hunting for the right pin, logo or template costs minutes every time, and minutes add up. A little structure means you can find anything in seconds.
Here are six tips to organise your Canva account (or organize your Canva account, if you spell it the American way), with what Canva says about folders, stars, search and Trash, including a couple of limits that differ between Free and paid plans.
Related: How To Manage Your Designs With Canva Folders
Tip 1: Organise Your Canva Account With a Simple Folder Structure
Folders are the foundation, and you can make as many as you like.
From the Canva homepage, select Projects, then All projects, choose Add new and then New Folder. Give it a name and select Create folder. According to Canva’s Help Center, you can create an unlimited number of folders.
- Start with five or six main folders, like Social Media, Pinterest, Blog, Branding, Products and Archive.
- Use clear names. “Pinterest Pins 2027” beats “Folder 2”.
- Don’t over-nest. If you can’t remember where something is, your structure is too complicated.
One limit to know about: each folder can hold up to 200 items on Canva Free, and up to 5,000 items on Canva Pro, Teams, Education and Nonprofits plans. If you’re on Pro, you can also create folders from the Folders tab inside the editor.
Related: Unlocking the Power of Canva Brand Kit for Streamlined Branding
Tip 2: Star Your Most-Used Designs and Folders
Stars put the things you use most one click away.
Hover over a design on the homepage and select the star icon, or select More and then Star for you. You can star folders too. Starred items appear under Your starred in the left sidebar, and you can organise them into custom sections. Canva’s guide to starring walks through each step.
Star your logo, your best-performing pin template and your most-used folder, and you’ll rarely need to search.
Tip 3: Name Your Designs Consistently
To organise your Canva account for search, use a naming system that makes search work for you.
- Say what it is and when: “Pinterest Pin, Blog Niche Ideas, Oct 2026”.
- Use the same words every time, so you search once and find everything.
- Rename “Untitled design” straight away. You can rename designs you own or can edit.
- Add a version note if you keep alternatives, like “v2”.
The point is to name things so that future you can find them by typing a few words. Name for search, not for creativity.
If you can’t find a design in 10 seconds, it might as well not exist.
Want to design faster in Canva? Grab my free Canva Keyboard Shortcuts guide and take back hours of clicking.
Tip 4: Move Designs Into Folders and Use Search
Move designs into folders as you go, and search your Projects when you need something.
To move a design, open Projects, select More actions on the design’s thumbnail, choose Move to folder and select the destination. To find something, search for its name in Projects, and filter by content type, design category, owner or date modified. Inside a folder, you can sort by edit date or alphabetically.
Build the habit of moving a design into its folder the moment you finish it. That’s the five-second job that stops the mess from building up.
Tip 5: Clear Out Old Designs Regularly
A monthly clean-up helps you organise your Canva account and keeps it usable.
To delete a design, select More actions on its thumbnail and choose Move to Trash. If you change your mind, open Trash, find the design, select More and then Restore. Designs stay in Trash for 30 days before they’re automatically deleted.
- Delete duplicates and abandoned drafts first.
- Keep an Archive folder for old work you might need again.
- Set a monthly reminder. Ten minutes is usually enough.
Tip 6: Use Brand Kit and Team Folders
Brand Kit keeps your brand assets in one place, and shared folders keep a team on the same page.
Brand Kit is available on Canva Pro, not Canva Free, and Pro lets you save multiple Brand Kits with logos, colours, fonts and more. When you create a folder, you can also choose to share it with your team or class.
Related: How to Build a Canva Brand Kit in 4 Easy Steps (No Design Skills Needed)
Canva Organising Mistakes to Avoid
Most attempts to organise your Canva account fail because of one of these habits.
- Leaving everything as “Untitled design”: search can’t help you.
- Building too many folders: keep it simple.
- Never deleting anything: old drafts bury the good stuff.
- Forgetting the folder item limit on Free: 200 items per folder fills up quickly.
- Not starring your essentials: your logo and best templates should be one click away.
Related: Best Canva Tips to Speed Up Your Workflow: 6 Canva Hacks You Need to Know
FAQ: Organising Your Canva Account
How do I organise my Canva account?
Create folders in Projects, move your designs into them, star your most-used designs and folders, name designs consistently and clear out old designs regularly.
How many folders can I create in Canva?
Canva says you can create an unlimited number of folders. Each folder can hold up to 200 items on Canva Free, and up to 5,000 items on Canva Pro, Teams, Education and Nonprofits plans.
How do I find a design in Canva?
Search for the design’s name in Projects, and filter by content type, design category, owner or date modified. Starring your most-used designs also keeps them in your sidebar.
Can I get back a design I deleted in Canva?
Yes. Open Trash, find the design, select More and then Restore. Designs stay in Trash for 30 days before they’re automatically deleted.
Key Takeaways
- To organise your Canva account, create a simple folder structure in Projects, and move designs into folders as you finish them.
- Star your most-used designs and folders so they appear in your sidebar.
- Name designs consistently and use search and filters to find them.
- Clear out old designs monthly, remembering that Trash keeps designs for 30 days.
An organised Canva account isn’t about being tidy for tidiness’ sake. It’s about shaving minutes off every single design you make. Spend an hour on it now and you’ll get that time back within a month. 🌶️
Want ready-made designs to organise?
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